EVENT HOUSING
Tournament Housing Without the Headache.
Apex manages the housing process from the first hotel negotiation through the final post-event report and financial reconciliation. Your team runs the event. We handle what happens around the rooms.
ONE CONNECTED HOUSING PROCESS
Apex Connects Every Part of the Event.
Housing sits between organizers, participating teams, individual travelers, hotels and destination partners. Apex keeps those moving parts coordinated through one managed process and one accountable point of contact.
01
Event Organizer
Goals, policies and event requirements.
02
Teams
Team blocks and approved hotel options.
03
Travelers
Clear booking paths and reservation support.
04
Hotels
Rates, contracts, inventory and communication.
05
Destination
Reporting, economic impact and available incentives.
FROM SOURCING TO CLOSEOUT
Housing, Handled From Beginning to End.
There are a lot of details between choosing a hotel and closing the books after an event. Apex can manage the entire housing process so those details do not land back on the event staff.
01 / PLAN + SOURCE
Build the Right Hotel Program
Hotel sourcing and solicitation, rate negotiation, contract negotiation, cancellation and attrition policies, and stay-to-play requirements.
02 / BUILD + BOOK
Make Booking Clear
Room inventory, team blocks, individual reservations, approved hotel options and customized event booking pages for teams and travelers.
03 / TRACK + SUPPORT
Stay Ahead of Pickup
Hotel communication, pickup and room-night tracking, inventory management, team support and ongoing coordination as the event approaches.
04 / RECONCILE + REPORT
Close the Event Properly
Commission and rebate reconciliation, destination reporting, economic-impact documentation, and support for grants and available incentives.
2 WEEKS
Eligible commissions and rebates paid within two weeks of event closeout.
GET PAID. CLOSE THE BOOKS. MOVE ON.
Your Event Shouldn’t End With Months of Chasing Money.
Once the event is reconciled, Apex pays eligible commissions and rebates within two weeks. Event organizers do not have to wait for every individual hotel to pay Apex first before receiving money they have already earned.
EVENT ENDS
WE RECONCILE IT
YOU GET PAID
TECHNOLOGY + PERSONAL SERVICE
A Better Booking Experience, With Real People Behind It.
Each event can receive its own customized booking page where participating teams and individual travelers can review approved hotels, establish team blocks and make reservations.
But the technology is only one part of the experience. Behind it are people who know the event, communicate with the hotels and are available when a team or organizer needs help.
Real technology. Real reporting. Real people providing personal service.
TURN ROOM NIGHTS INTO EVENT REVENUE
Your Event Has Economic Value. We Help You Prove It.
Sporting events bring visitors into communities. Those visitors stay in hotels, eat in restaurants, shop locally and generate meaningful economic activity for the destination.
Apex provides detailed room-night, hotel and post-event reporting that can help document that impact. We also work with event organizers and destination partners to identify potential funding, incentives and grant opportunities tied to the value the event brings to the community.
Don’t simply report room nights. Make them work for your event.
EVENT GRANTS
ROOM-NIGHT INCENTIVES
DESTINATION REBATES
LOCALITY FUNDING
EVENT-RETENTION INCENTIVES
FACILITY PARTNERSHIPS
REPORTING THAT CREATES VALUE
Better Data Can Mean More Value for Your Event.
Apex tracks the lodging activity destinations need to understand the event’s hotel impact. Post-event reporting can help organizers and destination partners substantiate room nights, hotel performance and the value the event generated in the community.
✓ Room-night tracking
✓ Hotel pickup reporting
✓ Destination reporting
✓ Economic-impact documentation
LET’S TALK ABOUT YOUR EVENT
You Run the Event. We’ll Run the Housing.
Tell us about your tournament, housing requirements and destination. We’ll help you determine what the right housing program should look like.
Start a Conversation